We respect your trust in us to use, store and share your personal information. In this notice, we carefully explain how we collect your personal information, how we use it, and how you can communicate with us about that information.
If you are unfamiliar with any of the information, or terms or, want more detail on any of the information here, please feel free to contact our Data Officer directly in confidence, full contact details are available below.
The Company is a training and employment organisation which provides advice, training and support in helping unemployed or economically inactive people return to work. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller and processor. Our websites are UK: www.networkpersonnel.org.uk and Republic of Ireland: www.networkpersonnel.ie
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source. The Company must have a legal basis for processing your personal data. For the purposes of providing you with advice, training and support, we will only use your personal data in accordance with the terms of the following statement.
Collection and Use of Personal Data
1. Purpose of Processing and Legal Basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with advice, training and support. The legal bases we rely upon to offer these services to you are:
- Consent
- Legitimate interest
- Vital Interest
- Public Interest
- Legal obligation
- Contractual obligation
2. Legitimate Interest
Where the Company has relied on a legitimate interest to process your personal data, our legitimate interests are as follows:
- Providing you with training and qualifications
- Assisting you with your CV and forwarding it to employers at your request
- Signposting you to external support agencies
3. Statutory / Contractual Requirement
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not, the consequences of failure to provide the data are:
- You will be unable to participate in any of our programmes
4. Recipients of Data
The Company will process your personal data and/or sensitive personal data with the following recipients:
- Lead Contractor
- Department for Communities
- Jobs and Benefits Office
- European Social Fund
- Sub-Contractor
- Programme Funders
- Employers
- Support Agencies
5. How We Collect Your Data
The following are examples of how we collect your personal data:
- When you apply for a job with us
- When you attend our premises for a specific purpose and provide your details
- Through the submission of questionnaires online or via mail
- Submitting complaints
- Working in partnership with us
- CCTV covering our property and land
- Face-to-face contact with our training team
6. Cookies
If you leave a comment on our site, you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after one day.
7. Embedded Content from Other Websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction if you have an account and are logged in to that website.
Data Retention
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003 require us to keep work-seeker records for at least one year from:
- The date of their creation, or
- The date on which we last provide you with work-finding services
The Company will process your personal data and sensitive personal data in line with our data retention policy. Upon expiry of that period, the Company will seek further consent from you. Where consent is not granted, processing will cease.
Please note that for European Funded Programmes such as Community Family Support, Job Match, Up for Work, Let’s Work and others, the legal basis for processing personal data under EC legislation is considered to be Public Task. This means the right to erasure does not apply.
If you leave a comment on our website, the comment and its metadata are retained indefinitely to allow automatic approval of follow-up comments.
Your Rights
You have the following data protection rights:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure (in certain circumstances)
- The right to restrict processing
- The right to data portability
- The right to object
- The right not to be subject to automated decision-making
- The right to withdraw consent at any time
What We Ask of You
- Provide accurate and up-to-date personal data
- Do not abuse staff when providing or seeking personal data
- Inform us of any changes to your personal data
- Inform us of any errors or inaccuracies
Where consent is the legal basis for processing, you may withdraw consent at any time by contacting our Data Protection Officer, Ann Marie Doherty:
UK: dpo@networkpersonnel.org.uk
Republic of Ireland: dpo@networkpersonnel.ie
Data Protection Notification
As a Data Controller, we notify the Information Commissioner’s Office (UK) and the Data Protection Commissioner’s Office (ROI).
UK ICO Registration Number: ZA161460
ROI DPC Registration Number: 16029/A
The Commissioners’ Offices
Information Commissioner’s Office (UK)
14 Cromac Place
Belfast
BT7 2JB
Telephone: 0303 123 1114
Email: ni@ico.org.uk
Website: www.ico.org.uk
Data Protection Commissioner’s Office (ROI)
Canal House
Station Road
Portarlington
Co. Laois
Telephone: 1890 252 231 / +353 57 8684800
Email: info@dataprotection.ie
Website: www.dataprotection.ie
Notification of Changes
We will post details of any changes to this privacy statement on our website. This privacy statement was last updated in May 2018.
Complaints or Queries
If you wish to complain about this privacy notice or any procedures outlined, please contact our Data Protection Officer as detailed above.